The File Security command in the File menu permits a user who opens a file as an Administrator to set restrictions for that file concerning which variables may be viewed or edited. When a file is opened by a User (using the Open command), the User is subject to the security restrictions set on that file by an Administrator, and a User does not have access to the File Security command or settings (i.e., the File Security command in the File menu is disabled).
Variable settings
The File Security command displays the Security dialog, allowing the Administrator to individually set security levels for each variable in the file. One option for the security setting may be chosen from the four available security options. Security for a multi-level variables may be set only once, even though it appears in more than one column in the spreadsheet.
Hide Name
The Hide Name option is the highest level of security. Hide Name will display no column for a variable with the Hide Name setting in the spreadsheet. When a file containing a variable with the Hide Name restriction is opened by a User (i.e, using the Open command), there will be no indication of that variable in the spreadsheet, and the User will not be able to unhide the column.
Hide Data
The Hide Data option will display a column for the variable in the spreadsheet, but will not display any data for the variable. When a file containing a variable with the Hide Data restriction is opened by a User (i.e., using the Open command), the variable name will be displayed in the column header, but the column will be grayed, and no data will be displayed in the cells in the column (i.e., they will remain blank).
Disallow Edits
The Disallow Edits option will display a column for the variable in the spreadsheet and the data for the variable will be displayed, but the data will be read-only. When a file containing a variable with the Disallow Edits option is opened by a User (i.e., using the Open command), the variable name and data for that variable will be displayed, but the User will be unable to edit the name of the variable, or any of the data cells for that variable. If all edits are disallowed, E-DataAid will also not allow the creation of new variables, or the editing of log-level names (see E-DATAAID: General Settings [22830]).
No Security
The No Security option will display a column for all variables in the spreadsheet, the data for all variables is displayed, and all data may be edited. By default, all of the variables within a data file are set to the No Security option, which is the lowest level of security.
General Settings
Clear All Security
The Clear All Security button removes all security restrictions from all variables without having to apply this setting individually to each variable. This button also removes all security restrictions on annotations (i.e., checks all three boxes related to Annotations security).
Disallow All Edits
The Disallow All Edits button sets the security option for all variables to Disallow Edits without having to individually apply this setting to each variable. This button also unchecks the “Allow All Edits" button.
Annotation Security Settings
Security for annotations may be set generally (i.e., to apply to all annotations). E-DataAid does not support the setting of security options for individual annotations. If an Administrator is preventing Users from viewing a variable or its data, it may be prudent to also restrict the User from viewing any system or user-created annotations (i.e., the annotations may contain references to the hidden data).
Create User Annotations
By default, Users may add their own annotations to a data file using the Create New button on the Annotations dialog (see E-DATAAID: Annotations in Data Files [22815]. The Annotations dialog may be displayed using the Display Annotations command in the View menu. The creation of user annotations may be restricted by an Administrator. If the option to allow users to create annotations is unchecked in the annotations security settings, a User (i.e., using the Open command to open a file) may not create new annotations or add text to an existing annotation. If this option is unchecked, system annotations are still automatically created for all file modifications. Security options for allowing the creation of User annotations may be set by an Administrator using the File Security command in the File menu.
View User Annotations
User annotations are created by displaying the Annotations dialog via the Display Annotations command in the View menu, and choosing the Create New button on the Annotations dialog. By default, Users may view all user annotations. The viewing of annotations may be restricted by an Administrator. If the option to allow the viewing of annotations created by users is unchecked in the annotations security settings, a User (i.e., using the Open command to open a file) may not view user-created annotations. Security options for viewing user annotations may be set by an Administrator using the File Security command in the File menu.
View System Annotations
By default, Users may view all annotations created by the system. System annotations are the annotations the application automatically logs for all edits. The viewing of annotations may be restricted by an Administrator. If the option to allow Users to view annotations created by the system is unchecked in the annotations security settings, Users (i.e., using the Open command to open a file) may not view system annotations. Security options for viewing system annotations can be set by an Administrator using the File Security command in the File menu.
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